Protect Teams meetings with Watermarks

Teams Premium license introduced many new features for Teams meetings. Some of them can help you protect your information during meetings. You can use end-to-end data encryption during meetings, sensitivity labels with predefined security settings, advanced meeting monitoring reports, or specify who can record a meeting. Today I will show you one more feature – Watermarks. It enables a new way to protect shared content and video during meetings.


Microsoft Teams allows users to add a watermark to their meeting content and video recordings as an additional security measure. This feature is particularly useful for organizations that need to protect sensitive information during online meetings. The watermark displays the email address of the meeting participant on shared content and video feed.

It does not block people from taking screenshots or recording using 3rd party applications but adds a security layer and makes it harder to copy data from meetings.

Technical information

When you enable watermarks every user in a meeting will see their email address on shared content and other participants’ video streams. It is enabled by a meeting organizer or enforced by a template. It cannot be disabled by attendees. Moreover, it must be enabled in a meeting setting before the meeting starts (you can’t enable it in a running meeting).

Watermarks are fully supported on a desktop and a mobile client. If an attendee joins a meeting using an unsupported client, audio-only experience is enabled, and shared content is disabled for the attendee.

Audio-only experience is enabled for:

  • Participants using the Teams web client
  • Virtual Desktop Infrastructure (VDI) participants
  • Anonymous participants
  • Overflow participants

When you enable watermarks for a meeting following features will be disabled:

  • Meeting recording, including automatic recording
  • Large gallery
  • Together mode
  • PowerPoint Live
  • Whiteboard
  • Content from camera

Attendees do not need a Teams Premium license, but organizers do need it.

Global Configuration

Before you can use watermarks, you must enable the Teams Premium license for your users. Right now, you can enable it as a trial.

The next step is to configure watermarks in the Teams Admin Center.

1. Navigate to Teams Admin Center (, open the Meetings section, and click on Meeting policies

Teams Admin Center
Teams Admin Center

2. Open Global (Org-wide default) policy

Global meeting policy
Global meeting policy

3. Scroll down to the Watermark section and enable both Watermark videos and Watermark shared content.

Enable Watermarks
Enable Watermarks

4. Confirm changes with the Save button

How to use watermarks

Watermarks must be enabled before you start a meeting.

1. Create a meeting and go to the meeting settings

2. Enable Watermarks for shared content and video feed. When you enable watermarks Record automatically setting is grayed out and you can use it.

Enable Watermarks in a meeting settings
Enable Watermarks in a meeting settings

To test it join the meeting and share content. You will see your e-mail address on the entire shared content.

Shared content with watermarks
Shared content with watermarks

If you join the meeting from an unsupported client (e.g., web) you will get an audio-only experience and additional notification.

An Audio-only experience
An Audio-only experience


Watermarks are a nice feature that enhances your meeting security. It is designed to be an additional protection layer and help you avoid data leaks. You can use it in many scenarios to help your users protect shared content such as financial data, process diagrams, etc. If a user takes a screenshot of the presented data, it will get the user’s e-mail address so it can’t be used directly on documents or presentations.

Teams Premium license is needed only for a meeting organizer so you can use the feature with external people as well (partners, guests, vendors, etc.). If you invite an anonymous user to the meeting, an audio-only mode will be enabled for the user automatically.



Contact Us

On Key

More Posts

WME Cybersecurity Briefings No. 014
Cyber Security

WME Security Briefing 14 June 2024

LightSpy Spyware’s macOS Variant Detected with Advanced Surveillance Capabilities Overview Findings reveal a previously undocumented macOS variant of the LightSpy spyware. It was initially thought to target only iOS users. This spyware utilizes a plugin-based system

Read More »
WME Cybersecurity Briefings No. 013
Cyber Security

WME Security Briefing 10 June 2024

CISA Urges Patching of Actively Exploited Linux Kernel Vulnerability Overview CISA just issued an urgent advisory concerning a newly discovered security flaw in the Linux kernel. The flaw is being actively exploited to affect the netfilter component of

Read More »
3 Things to Consider Before You Enable Copilot for Microsoft 365
Microsoft Copilot

3 Things to Consider Before You Enable Copilot for Microsoft 365

In today’s digital landscape, any productivity tool that streamlines workflow and boosts performance is a pleasant addition. With its AI-powered productivity-enhancing capabilities, Microsoft Copilot has emerged as a game-changer for employees, particularly for organizations using Microsoft

Read More »
WME Cybersecurity Briefings No. 012
Cyber Security

WME Security Briefing 03 June 2024

Moroccan Cybercrime Group Exploits Gift Card Systems for Major Financial Gains Overview: Storm-0539, also called Atlas Lion, is a Moroccan cybercrime group that executes advanced email and SMS phishing attacks. They are committing fraud by utilizing

Read More »
Be assured of everything

Get WME Services

Stay ahead of the competition with our Professional IT offerings.